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😰REDUCE Interview STRESS: My CHECKLIST for Podcast Setup and Recovery 💻

This week we are looking at "nuts and bolts" type of information with setting your podcast up for success--allowing time before and after recording an individual episode.

You might read this and think, "So what? Why does it matter?" It may not seem important right now when you are sipping a beverage and reading an email, however, in the stress of the moment with a podcast guest on video and technology going awry, it will make all the difference in the world. Much of this is applicable for guesting on a podcast too.

Four things to consider when scheduling a podcast interview.

1. Block off ten to fifteen minutes prior to the recording time to make sure your equipment works

Each time you log into your software to record, check your microphone, video, headphones, etc. Don't assume they all work properly. I have had to restart my laptop and trouble shoot issues with the start time looming seconds away. Interviews can be stressful enough without having a panic attack due to your equipment and setup, so having a few extra minutes built into your calendar can reduce this stress.

2. Allow three to five minutes before you start recording to make sure the guest has their tech in order and you can hear and see each other

I always plan on the first five minutes being used as set up for me and my guest to make sure our equipment is working together. Don't assume it will work. If it takes 30 seconds to confirm this, then you can move into the interview or spend additional time getting to know one another. If it takes five minutes, you are not behind.

3. Allow three to five minutes after you stop recording and before you sign off the call so the recording can complete it's processing

Today, I use to record episodes. When I press the "stop record" button, it takes approximately 30 to 60 seconds for it to finish processing the recording and upload it to the cloud. (I am guessing on the exact amount of time). It doesn't seem very long, but if I close the window before it is finished, I have the potential to lose part of the recording. I know this because I accidentally lost a few seconds at the end of an episode due to my closing out before it was finished.

4. Allow five to ten minutes after you sign off the call before you have another meeting/call/appointment

Two reasons for this. First, if you schedule back-to-back episodes or meetings, you need a few minutes to reset for the next conversation and take a few deep breaths. I enjoy hosting podcasts, yet it is tiring for me. It is nice to have a few minutes to pause before moving to the next activity. Second, you may need some time for your previous recording to process. In the past, I used Zoom. When I closed it down for the recording to save it locally, it could take five or ten minutes to process fully.

Wrapping up

As the host, you have control over the calendar and the itinerary. Build margin into it on the front and the back to allow for setup and file processing, along with time to manage any problems that pop up. This is true for the host as well as the guest. I use these four buffers today because of mistakes I made in the past. Learn from my experience instead of your own experience. It will be less stressful.😁


Till next time!

P.S. If you only want to the do the interview and don't want to mess with all of the headaches of creating a podcast for your startup (scripting, recruiting, production, etc), my white glove podcasting will take care of all of it so you can focus on your business. Reach out if you would like to know more of what is possible.

P.P.S. If you would like to be one of the first to receive this newsletter each Tuesday afternoon, sign up at

Published on my LinkedIn newsletter on September 22, 2023 and published through the Podcast Prep newsletter on September 5, 2023.

There might be affiliate links above. They don't cost you anything, but they do help me pay for groceries. 😁

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